Now that you’ve successfully configured your SMTP / Email Service and added a Sender Identity, it’s time to create your first campaign and send out invites!


Step 1: Go to Create Campaign

Navigate to Campaigns → Create Campaign.

Step 2: Enter Campaign Details

You’ll now be in Create Campaign mode. Fill in the following details to set up your campaign:


1. Internal Title

Enter a friendly and descriptive title for internal reference.
 (This title will not be visible to recipients.)

2. Subject

This will appear as the email subject in your recipients’ inbox and as the calendar event title.
 Make sure it’s clear and relevant — for example:
 “LOGIN DETAILS – Webinar on AI Trends (Access Info Enclosed)”

3. Select Sender Email

From the drop-down, choose the sender identity (email address) you want to use for this campaign.

4. Select Event Type

Choose the type of event you’re organizing:



After selecting the event type, additional fields will appear:

  • For Webinar
    Add any required information in the Calendar Description and Email Body directly


  • For Webinar with Common Login URL:
    Enter the full login URL (starting with https://...) that attendees will use to join the session. 
    This ensures the URL appears automatically in the calendar invite.


  • For Physical / In-person Event:
     Enter the complete venue name and address as it appears on Google Maps.
     (e.g., “ExCeL London, Western Gateway, London, UK”)
     This ensures the location appears automatically in the calendar invite.


5. Set Event Timezone

Select the timezone for your event.
 This should match the timezone of your online or physical event.
 The system automatically converts it for your attendees based on their local time.

6. Set Event Start and End Date/Time

Enter the start and end date and time for your event (24-hour format).
 Don’t worry — Let’s Calendar will automatically handle timezone conversions for each recipient.



7. Calendar Invite Description

You can choose one of the following:

a) Static Description:
Use the same description for all attendees (ideal when everyone joins through a common URL).

b) Dynamic Description:
 Personalize the invite for each attendee using Dynamic Parameters, such as:

Dear {first-name} {last-name},


This is a reminder that you are registered for our upcoming Webinar on {webinar-title}, starting at {webinar-start-datetime}.


Please log in using the details below:


Login URL: {login-url}

Login Email: {attendee-email}

Username: {attendee-username}

Password: {attendee-password}


If you face any issues, please contact us at support@letscalendar.com.


Thanks,  

Team Conferences

  •  Tip: You can use only the parameters relevant to your campaign. Just ensure the same fields exist in your attendee data file.


8. Email Body

This is the email content that accompanies the calendar invite when it’s sent.
You can use the same message as the calendar description or customize it to include additional instructions, branding, or reminders.


9. Submit Your Campaign

Once all the required details are filled in, click Submit to save your campaign.
 Your campaign is now ready to use!

Additional Features - 


- Recurring Event Set up - Click here

- Zoom Integration and use in Campaign - Click here

- Google Wallet Event Pass - Click here

- Apple Wallet Event Pass - Click here

- Add to Calendar Widget and Button - Click here


If you have any questions or specific requirements, please contact us at support@letscalendar.com.


Next Step: Upload Attendees to Your Campaign