Send Invite in Batches

The "Send Invite in Batches" feature allows you to manage and control the number of calendar invites sent per batch, with time intervals between each batch. This is particularly useful for managing email service limits and ensuring reliable delivery.

When to Use This

After you’ve created your campaign and uploaded your attendee list, follow these steps to send calendar invites in controlled batches.

Step-by-Step Guide

  1. Go to Campaign List
     Navigate to: Campaign → Campaign List



  1. Select Your Campaign
     Click the Send Invite button next to your campaign title.



  1. Open the Invite Sender
     Click the Send Calendar Invite button.




  1. Choose Batch Sending
     Click on Send Invite in Batches. 



  1. Set Invites per Batch
     In the field "Invites per Batch", enter the number of invites to send per batch.
     (Example: 10, 20, 50, 100)

  2. Set Time Gap Between Batches
     In the field "Time Gap Between Batches (in minutes)", enter the desired gap between batches.
     (Example: 60, 180, 360, 720)

  3. Start the Batch Process
     Click on Start Batch Sending to begin sending.

What Happens Next?

  • The first batch of invites is sent immediately upon clicking the Start Batch Sending button.

  • You will receive a confirmation email once all batches have been processed.

Notifications & Alerts

  • If any invites fail, you’ll receive a notification email on your registered email address after all batches are processed.

  • If your email service token expires, you’ll get an immediate alert on your registered email. Follow the instructions in the email to renew the token and then restart the batch sending process from Step 2.

Benefits of Sending in Batches

  • Helps you stay within your hourly/daily email sending limits

  • Prevents email service token expiration

  • Reduces risk of being flagged or blocked by email service providers

Also Applicable To:

The same steps apply when using the "Update Calendar Invites" feature.