Let's Calendar - Support Portal

Important: Before proceeding, make sure you have already created campaigns in Let’s Calendar.
 Let’s Calendar provides an invite-only Zapier app called “Let’s Calendar - Multiple Campaigns Send Calendar Invites”, which is accessible from your Zapier account.

Step 1: Access the Let’s Calendar Zapier App

1. Click on the Let’s Calendar Zapier app link:
    Let’s Calendar - Multiple Campaigns Send Calendar Invites
    https://zapier.com/developer/public-invite/155154/53273d77c8944d50697d3a18d2c105d3/
   
   

2. Click on Accept Invite & Build a Zap.
   
   

Step 2: Prepare Your Contact Sheet

3. Create a sheet using Google Sheets or Microsoft Excel (web-based) with the following columns:
   
   

   • Campaign
     
     

   • First Name
     
     

   • Last Name
     
     

   • Email
     
     

   • Login URL
     
     

   • Username
     
     

   • Password
     
     

4. Go to Let’s Calendar → Campaigns → Campaign List.
   
   

5. Click on the (i) Info button for a campaign to view the Campaign ID.
   
   

6. Copy the Campaign ID and paste it into the Campaign column (first column) of your sheet.
   
   

7. Enter the contact details in the remaining columns:
   
   

   • First Name
     
     

   • Last Name
     
     

   • Email
     
     

   • Login URL
     
     

   • Username
     
     

   • Password
     
     

8. Repeat the same process for additional rows.
   
   

   • You can use different Campaign IDs in different rows to assign contacts to multiple campaigns.
     
     

   • Note: Campaign ID and Email are mandatory fields.
     
     

Step 3: Create a Zap in Zapier (Trigger Setup)

9. Log in to your Zapier account and click Create a Zap.
   
   

10. In the Trigger section, select:
    
    

    • Google Sheets or Microsoft Excel (Web-based)
      
      

11. In the Setup stage, select Trigger Event →
     New Spreadsheet Row (Instant).
    
    

12. Select Account → Connect your Google or Microsoft (O365) account where the sheet is stored.
    
    

13. Click Continue.
    
    

Step 4: Configure the Trigger

14. In the Configure stage:
    
    

    • Select the Spreadsheet (your created sheet).
      
      

    • Select the Worksheet (default is usually Sheet1).
      
      

15. Click Continue.
    
    

16. Zapier will fetch sample data from the sheet.
     Review the data by checking Spreadsheet Row A, B, C, etc., and ensure each value matches the correct column.
    
    

17. Select a sample record and click Continue with selected record.
    
    

Step 5: Set Up the Action (Let’s Calendar)

18. In the Action section, search for:
     Let’s Calendar – Multiple Campaigns Send Calendar Invites (Invite Only)
    
    

19. In the Setup stage, select Action Event →
     Add Registration to Multiple Campaigns.
    
    

20. Select Account → Log in to your Let’s Calendar account using:
    
    

    • Email / Username
      
      

    • Password
      
      

    • (If you don’t have a password, click Get One-Time Password)
      
      

21. Click Continue.
    
    

Step 6: Configure & Publish the Zap

22. In the Configure stage, map all required fields one by one using the “+” icon.
    
    

23. Click Continue.
    
    

24. Click Test to verify the setup.
    
    

25. Once the test is successful, click Publish.
    
    

Result

Your Zap is now active. Contacts will be automatically added to multiple campaigns based on their Campaign ID.

After contacts are added, you can send invites using either of the following options:

1. Turn ON the Automation toggle, or
   
   

2. Manually send invites from Manage Invite → Send Invite.
   
   

I hope this helps!
For any assistance, please write to support@letscalendar.com